Why Should Field Maintenance Businesses Use Asset Registers?

1. 1. 1. What is an Asset Register?
      2. Why is it Important to Keep an Updated Asset Register?
      3. How to Maintain an Asset Register
      4. How to use Joblogic Asset Register Software
      5. An Example of an Asset Register in Joblogic

What is an Asset Register?

Asset registers allow field service management businesses of all sizes to accurately record information about each of their assets. This can include an asset’s value, its history, location and current condition. Keeping track of your assets is essential when it comes to calculating their operational and maintenance costs. This is especially important when you consider that these costs often represent the majority of an asset’s overall life-costing.

Why is it Important to Keep an Updated Asset Register?

Asset registers are also important in ensuring that safety and compliance measures are met by the responsible building or facilities manager. If your reports contain inaccurate information on a certain asset – whether it be a fixed asset or a piece of equipment on-site – it can have a major impact on business decisions.

When managing a large expenditure, it’s important to keep all of your assets in check. A register plays a key role here by allowing a business to list all of their assets and their relative condition in one central database. Combining your register with your planned maintenance schedule allows you to plan for installations and maintenance visits more concisely, ensuring that no job is ever missed.

How to Maintain an Asset Register

Instead of organising your asset information in a spreadsheet, businesses can benefit far more from using Joblogic asset management software.

Here are just some of the benefits of using asset register software in field maintenance:

• • Provides information on an asset’s status, history and location to aid preventive maintenance planning.
  • Assists in complying with ISO standards and SFG20 requirements.
  • Ensures a quick and easy asset audit and verification process.
  • Prevents the duplication of asset purchases.
  • Improves the overall utilisation of assets across the business.

How to use Joblogic Asset Register Software

With our asset register system in place, your engineers can easily capture and store asset data on their mobile app whilst on-site and send to their management team immediately. A QR code scanner is also available to staff to speed up the process of recording data in the field.

Once all information is registered in a central database, it can be exported and sent to customers where necessary via a PDF report or as a direct client portal link. This allows customers and facilities managers to view all of their buildings and assets as well as log faults and monitor planned maintenance work in real-time.

With our asset register software, you can capture and store the following information:

• Asset name and description: this can include serial numbers, make and model, installation date and current condition of the asset.
• Value and cost of installation: this helps you to build a complete picture of your net costs.
• Location: keep on track with which asset is located at which site.
• Other important information: such as purchase date and performance.

An Example of an Asset Register in Joblogic

Joblogic makes the process of storing asset information very easy. From the example below, you can see that your assets can be organised against a number of key criteria including asset description, customer and site names, asset class, location, serial number, installation date, system ID and more.

If you want to find out how using asset register software can benefit your business, book a free demo today with one of our experts. You can enjoy a complimentary trial period, with no credit card or commitment.